FTE- Full Time Equivalent Define, Example, Calculation, Importance

hours spent

By examining revenues instead of profits , you can judge profitability on an employee’s actual work, not your other costs (ad costs, etc.). Obviously, these multipliers only provide a rough estimate of your costs — and vary widely from the office to the factory floor. For example, you could use a 1.3 multiplier to cover taxes and benefits.

How do you calculate FTE per month?

To obtain the full time Equivalent for a month, divide the total number of hours by 173.33 (2,080 hours / 12 months). To find the equivalent of a full-time day, divide the total number of hours by 8.

Discover why thousands of companies in 100+ countries are using Resource Guru to simplify team scheduling. Ultimately, it comes down to choosing the model that best fits the project type. With just one person in charge of training, they could be responsible for breaking their work into successive tasks. Then you’d get all your training updates from a single source, and be able to resolve issues between individuals rather than by committee.

Resource Management

All you need to do is enter how many hours of work are required to complete the whole project , and then how many hours a day your employees will work on that specific project. Instead, it focuses on the number of people working on your projects, whether they are full time employees, part time employees, contractors, interns, students, freelancers, advisors, etc. Using software forresource managementsimplifies the process of maintaining favorable capacity levels. Float does the heavy lifting by calculating your resources based on their total available hours . It also generatesreportsto see all the numbers behind your team. The FTE acronym stands for “full-time equivalent.” It is a unit, which shows the workload of a person, and whether they are considered full-time or part-time.


If you want to calculate the hours worked per year, you should multiply the hours by the weeks in a year, which is 52. Divides the quarterly project allocation hours by the quarterly FTE hours to get the labor demand. This formula can be applied using your total number of project hours, or you can really reduce your burden by using a volume management tool. In a recent conversation, Toggl Track’s CFO shared her process for determining whether or not the company is ready for a new hire.

Compare your estimated vs. actual hours worked

Privacy is important to us, so you have the option of disabling certain types of storage that may not be necessary for the basic functioning of the website. Understanding your fte meaning can be very beneficial for project success, but if you consistently get it wrong it can lead to project miscalculations and delays. The value of knowing your FTE depends on whether you’re looking for something specific in your business or organization.

  • You can see a breakdown of that per department, role, and even specific people.
  • EFT can help a company discover these kinds of budget-friendly solutions.
  • Ultimately, it comes down to choosing the model that best fits the project type.
  • Increased brand awareness means that consumers are more familiar with and identify a brand.
  • Let’s say you have 50 full-time employees working 40 hours per week and 12 part-time employees working 20 hours per week.
  • FTE is often used to measure a worker’s or student’s involvement in a project, or to track cost reductions in an organization.

You could then apply a 1.8 multiplier to this number to account for equipment, facility rent, equipment, etc. You could apply a 1.2 multiplier to include the costs of managing an employee and providing them with in-house IT support. Primetric includes a smart FTE report with the full-time equivalent divided into planned, available, and tracked. Moreover, if you do FTE tracking manually, you can only cover a specific period.

How to plan FTE resources

He is also a trainer with more than 10 years of experience teaching users how to use Project Management tools in a more productive way. In 2016, Raphael was awarded the MVP title by Microsoft in recognition of his contributions to the Project Management community. Raphael is a PPM Consultant at Sensei Project Solutions, a certified Microsoft partner specializing in project and portfolio management deployments. Sensei offers a complete set of services to help organizations succeed with their Microsoft PPM deployments. Services include full implementation and training as well as pre-configured solutions and report packs.

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For example, you can choose to include only paid hours, or you can include both paid and unpaid hours . For all intents and purposes, your business requires 4.25 employees to function. For the most accurate FTE calculation, hire a tax lawyer or accountant to calculate them for you.

FTE Calculator, Employee Cost, and Revenue Per Employee

For additional clarity, she researches industry averages to determine what Toggl Track can offer its employees. You want to scale up your operations and increase your profits — but only if your business can handle the costs. Don’t just calculate the number of employees needed for a project — carefully consider all relevant costs. Now that you know how many hours a full-time employee works for your company, you probably want to know the totalcost of an employee. Note that the ResourceTimephased dataset wouldn’t be required to calculate the FTE, since the calculation needs to use only assignments data and does not require the utilization of capacity.

  • Headcount planning also informs long-term workforce planning while creating performance goals against company metrics.
  • The success of accurate project planning and forecasting lies in making the right choice of metric as much as it is driven by the process followed.
  • FTE is great for planning large-scale and long-term projects because it’ll help you calculate demand.
  • As you can see, because the project only took 100 hours, you have one FTE left over.

Of course, employee profitability factors heavily into hiring decisions. Remember, to average the number of employees you employ across the year, especially if you run a seasonal business. Though estimates are estimates, you can get a quick picture of your employee cost withsimple multipliers.

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